Set clear guidelines to keep operations running smoothly

Free Restaurant Operations Manual Template for UK Restauranteurs

Build a clear, consistent system for how your restaurant runs—across kitchen, front of house, and management—with this fully customisable operations manual for UK hospitality teams.

Run your restaurant more smoothly – with fewer questions and stronger systems

If your team are constantly asking, “Where do I find that?” or “What’s the process for this?”, it’s time to put your day-to-day operations in writing. A restaurant operations manual sets out exactly how your business works—from service standards and closing checklists to role expectations and staff responsibilities.

Whether you manage a café in London, a pub in Manchester, or a high-volume restaurant in Birmingham, this customisable manual helps you deliver consistent service, reduce confusion across shifts, and support your team—without needing to explain everything again and again.

What’s included in the restaurant operations manual template:

• A fully editable manual with clear instructions to tailor it for your restaurant

• A breakdown of essential sections to include, based on how your business operates

• Example questions to help you document processes clearly and effectively

• Links to additional free resources to support onboarding, training, and staffing

Why create a restaurant operations manual?

Every restaurant has its own way of doing things. When a shift runs well, you want to repeat it. When something goes wrong, you need to pinpoint where the issue started. A written operations manual gives you a central point of reference—helping new hires get up to speed faster and ensuring consistency in service and standards across your team.

How to use the template:

Fill out each section to reflect how your restaurant operates—from the kitchen to the front of house. Use it to:

• Define clear expectations and responsibilities for each role

• Standardise opening and closing procedures

• Explain your guest service approach

• Document health and safety protocols

• Improve communication during shift handovers

• Make staff onboarding easier and more efficient

Download your free restaurant operations manual template

Bring structure and efficiency to your restaurant operations. This manual is designed for restaurants across the UK—whether you run a single site or manage multiple locations.