Balance tricky availability and busy shifts with better scheduling
Use the restaurant scheduling template to plan shifts more efficiently. You can update the schedule digitally each week, then share it with your team online—by email, staff app, or group message—or print it and post it in a shared space for easy access.
Free Restaurant Staff Schedule Template for Canadian Hospitality Businesses
Download a customizable Excel spreadsheet to help you plan weekly staff shifts across front of house and kitchen—made for restaurants, cafés, and pubs across Canada.
What’s included in the free schedule template:
A downloadable Excel sheet that you can customize to match your restaurant’s scheduling needs
A 7-day layout for planning both kitchen and front of house staff shifts
Step-by-step instructions so you can get started right away
How does staff scheduling work in a restaurant?
As explained in our guide to restaurant scheduling, a strong schedule helps ensure the right number of team members are working at the right times—based on expected guest volume and operational needs.
It takes trial and error, data from past service patterns, and a bit of coordination to build a system that works for your team. A reusable scheduling template makes it easier to organize your shifts, make changes, and communicate with your staff clearly.
How do I create a restaurant staff schedule?
Many Canadian restaurants plan their staff schedules weekly, but there’s no single right approach. Some venues prefer two-week or monthly schedules—what matters most is clarity and notice.
Make sure to consider schedule lead time: how far in advance your team receives their shifts. Even a two-week schedule can feel last-minute if Monday’s lineup isn’t published until Sunday. Giving your team proper notice leads to better communication, stronger morale, and fewer missed shifts.
Use the restaurant schedule template to plan shifts with ease
Update the schedule digitally on a weekly basis, then share it with your team via email, messaging app, or internal communication tools. You can also print it and post a copy in your staff room or kitchen to make it easily accessible.
Download your free restaurant schedule template
When staff don’t know where they’re meant to be—or when—they can’t perform their best. This scheduling template helps you keep everyone aligned, reduce last-minute stress, and build a more reliable shift structure.
Whether you run a local bistro, a fast-casual spot, or a multi-location venue, this template gives you a simple way to keep your staffing organized.
Disclaimer: The Restaurant Scheduling Template is provided for informational purposes only. It is not intended as legal, financial, tax, or HR advice. No support or guarantees are provided for use of the template or results derived from it.
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